A working gallery has three databases the industry pretends is one: the artists, the inventory, and the collectors. Aurelian keeps them distinct and lets them talk. Consignments track back to the artist. Sales track forward to the collector. Exhibition history follows the work through every hand.
Which pieces are on loan, which are for sale, which are with the artist, which are at the framer — the answer lives in the director's head and evaporates when they leave.
The artist asks for a quarterly report. The gallery scrambles for two days to compile sales, loans, and press mentions from three inboxes and a spreadsheet.
You sold Sarah Cohen a Klimt-referenced work in 2018. You cannot remember whether she bought anything since, or what she asked about at the last opening.
Every artist's inventory, consignment status and sales history in one place. Quarterly artist reporting is on the roadmap.
Editions, artist proofs, current location and prior exhibitions — captured for every work and travelling with it through every loan.
Aesthetic preferences, past acquisitions, price bands and artist interest — so the right invitation goes to the right collector for the next exhibition.
Every show, every loan and every publication logged against the work, so the catalogue raisonné builds itself as the gallery operates.
Artist agreement, works consigned, agreed pricing and term. Every piece enters inventory with its consignment context intact.
Assign works to exhibitions. Track interest, holds and offers against each piece.
Record buyer, price and agreed commission split. Collector record updated; artist statement can be exported.
Loan requests, exhibition invitations and follow-ups — logged against the work and the collector.
Questions
Each artist agreement carries its own split terms and each sale records the agreed split. Automated artist statements and scheduled payments are on the roadmap; today, splits are captured against the sale and exportable.
Art-fair management — assigned works, staff rosters, booth expenses and visitor logs as a first-class project type — is on the roadmap. Today, fair activity can be tracked with exhibition and event tags against each work.
Editions are first-class records. Each edition number has its own provenance and current owner; the parent edition rolls up the state of every impression.
A read-only artist portal — inventory, sales and press coverage scoped to a single artist — is on the roadmap. Today, statements can be exported and shared as PDF or CSV.
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