Art exhibition management software
Shows are where a gallery makes its year and loses its paperwork. Aurelian keeps the checklist, the loans, the condition reports, the reservations and the results in one place, connected to the same inventory and collector records you use every other day.
Quick answer
Art exhibition management software is the layer that turns a planned show into a tracked record: a checklist of works, loan and consignment agreements, incoming and outgoing condition reports, wall labels and press lists, live holds and reservations during the run, and a sell-through report when it closes. Galleries, curators and artist-run spaces use it instead of a spreadsheet plus a shared drive. Aurelian is free for a single user and adds seats and concurrent shows on paid plans.
01
Dates, concept, artists, budget. Works reserved out of inventory so nothing gets double-sold while the show is being built.
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Every work with price, lender, dimensions, framing and shipping requirement — generated from the catalogue, not retyped.
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Agreements per work with terms, insurance value, transit and return date. Reminders before anything lapses.
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Incoming condition reports, hang plan, wall labels and press list, all attached to the show record.
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Private view attendance, enquiries, holds, reservations and sales tracked live against each work and each collector.
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Outgoing condition, returns, sell-through rate, revenue per artist, and new collectors acquired.
Sell-through rate
Works sold as a share of works shown — the single number that tells you whether the programme is working.
Definition →Revenue per artist
Gross and net after the commission split, so programming decisions are made on margin rather than memory.
Commission rates →New collectors acquired
First-time buyers and qualified enquirers added to the CRM during the run, with a follow-up scheduled.
Clienteling →Cost of the show
Shipping, framing, install, print, opening and press against gross margin — the number most galleries never calculate.
Free calculators →Illustrative view of inventory, collectors and consignments — the same records your exhibitions draw on.
Product preview
This is the same workspace you get after signing up, shown with sample data. Click through the tabs.
Galleries & Dealers
Preview rendered with sample data. Your workspace adapts to the practice you select at sign-up — gallery, artist, collector, advisor, jeweller or watch dealer.
Art exhibition management software plans and records a show end to end: the checklist of works, loan and consignment agreements, condition reports in and out, installation and wall labels, press and private view invitations, reservations and sales during the run, and the sell-through report after it closes.
Aurelian is free for a single user, which covers most independent galleries, artist-run spaces and curators running one show at a time. Paid plans add team seats and multiple concurrent exhibitions. Museum-grade collection systems such as TMS or Axiell are licensed per institution and are usually far beyond a commercial gallery's budget.
Yes. A show can be built from works entered directly onto the checklist — lender, dimensions, medium, insurance value — without an existing catalogue. Anything you enter stays in the database for the next exhibition.
Gallery management software is the permanent record of inventory, collectors and consignments. Exhibition management is the project layer on top: a specific show, with a date range, a checklist, a budget and a set of outcomes. Aurelian includes both, so works never have to be re-entered for a show.
Yes. Each work on the checklist records the lender, the loan agreement, the agreed insurance value, transit arrangements, and condition reports on arrival and departure.
Yes — checklists and label copy are generated from the catalogue record, so artist, title, year, medium and dimensions match the database rather than being retyped into a document.
Sell-through rate, revenue per artist, average sale price against asking price, number of new collectors acquired, private view attendance converted to enquiries, and total cost of the show against gross margin. Aurelian reports these from the sales and CRM records already captured during the run.
Yes. A fair is modelled the same way as a show — a checklist, a booth budget, a date range, reservations and outcomes — so you can compare fair performance against in-gallery exhibitions.
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