Art database software
Aurelian is art database software for galleries, private collectors, advisors and artist estates. Every work carries typed fields, its own image library, valuation history and an unbroken provenance chain — searchable, filterable, and exportable the day you need it.
Every field below is structured, so you can filter by it, report on it and export it. That is the difference between a catalogue you can trust in an insurance claim and a folder of files you hope is current.
An illustrative view of the workspace: inventory records, collector files and consignments in one place.
Product preview
This is the same workspace you get after signing up, shown with sample data. Click through the tabs.
Galleries & Dealers
Preview rendered with sample data. Your workspace adapts to the practice you select at sign-up — gallery, artist, collector, advisor, jeweller or watch dealer.
Clean the sheet
Start from our free art inventory spreadsheet template so column names already match the import fields.
Import in batches
Upload 50 records, check the mapping, then run the rest. Errors are reported per-row rather than failing the whole file.
Attach images
Drag studio and installation photographs onto records and set a primary image for tearsheets and viewing rooms.
Backfill provenance
Add ownership history and exhibitions to your top-value works first. The rest can be filled as works move.
Art database software is a structured system for recording every artwork you own, represent or have handled — artist, title, year, medium, dimensions, edition, images, location, condition, valuation and provenance — so any record can be found, filtered, reported on and exported. Unlike a spreadsheet, each field is typed, each work has a media library, and history is preserved rather than overwritten.
An inventory answers 'what do I have right now'. A database also answers 'where has it been, who owned it, what was it worth, what did it sell for, and what is attached to it'. Aurelian keeps the inventory view simple while the underlying database keeps the full history.
At minimum: artist, title, year, medium, dimensions, edition and impression, inventory number, acquisition source and date, current location, status, price or valuation with date and source, condition notes, exhibition history, literature, and provenance chain. Images should be attached at the record level with a designated primary image.
Yes. Start from a CSV export. Map your columns to Aurelian's fields, import in batches, and attach images afterwards. Our free art inventory spreadsheet template mirrors the import shape if you want to clean your data first.
Yes — structured CSV or JSON, at any time. Your catalogue is your asset, not ours. Exports include field values and image references.
Yes. Editions, impressions, alternative titles, literature references and disputed attributions are supported as first-class records, which is what estate and catalogue raisonné work depends on.
One flat subscription, every module included, export anytime.
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