Chain-retail inventory systems assume a SKU that is made once, sold once and never comes back. Independent jewellery does not work that way. A stone is bought loose, set, sold, returned for resizing, reset a decade later and appraised twice along the way. Aurelian models that lifecycle directly, so your stock record still matches the safe at the end of the year.
What it does
A loose stone keeps its identity through every setting it passes into. Break a piece, reuse the centre stone, and the history follows it.
Bespoke commissions sit in inventory from the day metal is committed, with cost, stone allocation and expected completion.
Every movement logs who moved what, when and where. Discrepancies surface in hours instead of at the annual count.
A piece booked in for repair links to the client and the original invoice, even if the sale was fifteen years ago.
Certificates attach to the piece; valuations build a timeline; insurance schedules export in one click.
Who uses this
Memo goods, owned stock, consigned estate pieces and bespoke work-in-progress in one view, each with its own ownership status.
Reconcile metal and stone usage per job so material cost against each finished piece is real, not estimated.
Track acquisitions, restoration cost and margin per piece across a rotating inventory that never repeats.
Questions
A POS is built for the moment of sale. Inventory management covers everything around it: stone lifecycle, work-in-progress, custody, repairs, valuations and client history. Aurelian can stand alone or sit alongside your existing till.
Yes. Ownership status is a first-class field, so memo and consigned pieces never get counted as owned stock in valuation or margin reporting.
Yes. Weight, purity, hallmark, certificate number and stone grading are stored per piece, with multi-currency and metric or imperial units.
Most jewellers import their stock list by CSV and are working the same day. Photographing existing stock takes longer than loading it.
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