Art collection management software
Aurelian is a private workspace for collectors, estates and advisors: catalogue every work with images and provenance, track valuations and locations over time, and keep the documents an insurer, buyer or heir will ask for — attached to the work itself, not lost in a folder. Start with a 7-day free trial.
Six modules, one record per work. No parallel spreadsheets, no folders of orphaned scans.
Every work carries a permanent inventory number with artist, year, medium, dimensions and edition. Provenance, exhibition history and attached documents — invoices, certificates, appraisals — sit against the record, not in a separate folder.
Provenance software →Record each valuation with its date, amount, currency and valuer so the history survives instead of being overwritten. Keep insurance schedules alongside the works they cover, ready for a renewal or a claim.
Document a collection for insurance →Track where every work hangs — home, storage, on loan — and when it moved. Loans carry dates and counterparties so nothing leaves the house without a record of where it went.
Art collection tracking guide →A complete, current record is what an estate needs: inventory with locations, images, acquisition and valuation records, provenance documentation, and the names of the advisor, insurer and conservator to call.
For estates →Keep every dealer, advisor, restorer, insurer and shipper in a private register linked to the works they have touched.
For advisors →See collection value at a glance and export the full record to CSV whenever you want it — for an insurer, an accountant, or your own files.
Private art collection management →An illustrative view of the collector workspace: works, valuations, locations and documents in one place.
Product preview
This is the same workspace you get after signing up, shown with sample data. Click through the tabs.
Galleries & Dealers
Preview rendered with sample data. Your workspace adapts to the practice you select at sign-up — gallery, artist, collector, advisor, jeweller or watch dealer.
Most collections start in a sheet. Download the free inventory template, fill it in, and import the CSV straight into your workspace — the fields match.
Art collection management software is a structured database for a private collection: each work gets a permanent record holding artist, title, year, medium, dimensions, images, provenance documents, valuations, condition reports, insurance details and location. It replaces the folder of spreadsheets and scanned paperwork with one searchable record that exports whenever you need it.
Private collectors who want a trustworthy record of what they own, estates and foundations managing an artist's œuvre or a deceased collector's holdings, and advisors who manage acquisitions across several client collections. It is also used by family offices that need reporting on art as an asset class.
At minimum: a permanent inventory number, artist, title, year, medium, dimensions, edition, acquisition source, date and price, current location, condition and images. Beyond that: provenance and exhibition history, attached documents (invoices, certificates, appraisals), valuation history with dates and valuers, and insurance schedules.
A spreadsheet holds text about works; collection management software holds the works. Images, documents, valuation history and provenance sit against each record rather than in separate files, locations and loans are tracked over time, and the whole collection can be searched, filtered and exported without maintaining parallel documents that drift out of sync.
Yes. The full inventory — every field you have recorded — exports to CSV at any time, including during the trial and after cancellation. Your records are yours.
7 days free, then $29/month. Every module included, export anytime.
Sign up